SALUTE 52  - 12 April 2025

Please read, even if you are a SALUTE regular as processes have changed. 

This explains how SALUTE works on the Friday and Saturday, in the weeks before the event and contains key information.

This guide will be maintained and updated on this link.

For any queries not addressed below please email exhibitors@salute.co.uk

For use on the 10-12 April ONLY and for real emergencies only , call Phil on 07458908523.

(Where we say exhibitors below, we mean both traders and those putting on games or displays unless otherwise specified).  

Timeline

February 

• Excel will email exhibitors offering Excel services.

• Anything you wish to take up in that offer is a matter between you and Excel   

1st Week March

• Wristbands will be mailed out to all UK exhibitors.  

• Band colours – red for traders and commercial games, green for club games, yellow for press.  

• We will not post out to non-UK exhibitors: those wristbands can be picked up at the Exhibitor Pedestrian Door on Friday PM or Saturday AM. Please have your booking confirmation email to hand.

• Any other issues on wristbands will be resolved on the day and additonal bands left at pedestrian exhibitor door.

2nd Week March

• Excel booking system for parking opens for SALUTE, see parking below.

• The ‘Voyage Control’ system opens to book vehicle entry to the halls for setup (this is separate from parking)

Friday 11 April

• Exhibitor access (vehicles and foot) to hall from 1300 for setup (time may vary dependent on how morning set up is going) 

• Layout plan link - issues of a table too few or too many can be resolved on the day see Setup of Stands below

• Stand lists and public plan here: https://southlondonwarlords.co.uk/next-salute

• No U16s are allowed on the floor during set up

• ALL EXHIBITORS must have read and have hard copy, or accessible hard copy of Emergency Procedures Manual: excel-24-emergency-procedures-brochures.pdf  

• Last vehicle entry allowed 1630

• All vehicles out by 1645

• Doors close 1700

• The venue is secured overnight - but SLW take no responsibility for any loss 

• Exhibitor Pedestrian Door on Friday PM or Saturday AM. Please have your booking confirmation email to hand.. 

• Traders and commercial games collect one Trader Goodie Bag per stand from the Info Stand.  

• All those with green wristbands (those running club games) may collect one show goodie bag and show mug from the Info Stand - must collect in person.

• The address for our Networking and Social event is:
  The Fox, Excel, Warehouse K, 2 Western Gateway, London E16 1DR (just outside the western entrance)

Saturday 12 April AM

• Exhibitor access (vehicles and foot) to hall from 0700 for setup 

• Layout plan link - issues of a table too few or too many can be resolved on the day see Setup of Stands below

• Stand lists and public plan here: https://southlondonwarlords.co.uk/next-salute

• No U16s are allowed on the floor during set up

• ALL EXHIBITORS must have read and have hard copy of, or accessible e-copy of, Emergency Procedures Manual: excel-24-emergency-procedures-brochures.pdf

• Exhibitor Pedestrian Door on Friday PM or Saturday AM. Please have your booking confirmation email to hand.

• Traders and commercial games collect one Trader Goodie Bag per stand from the Info Stand, PREFERABLY. before show starts.

• All those with green wristbands (those running club games) may collect one show goodie bag and show mug from the Info Stand - must collect in person, PREFERABLY before show starts.

• Last vehicle entry for set up is 0915

• All vehicles must be out by 0930

• Show opens at 1000 (earlier if hall is ready)

Saturday 12 April PM

• Exhibitor vehicles may stack in queue hall from 1600

• Show closes at 1700

• No U16s are allowed on the floor during break down/after 1700

• Vehicles will be allowed in as soon after 1700 once hall is clear of public

Information

Warlord Club Volunteers who are on shift will be wearing t-shirts with the SALUTE 52 logo and name badges.

The Warlords’ show office is by stand GF12, the Information Stand is part of the central block.

Health & Safety

• No U16s are allowed on the hall floor during set up

• ALL EXHIBITORS must have read and have hard copy, or accessible hard copy of Emergency Procedures Manual: excel-24-emergency-procedures-brochures.pdf

Vehicle Access & Entry/Exit to Halls

• To bring your vehicles into the halls to unload, you will need to register for access through Excel’s ‘Voyage Control’ system which will open for Salute bookings 3 weeks before the show date.

• This is seperate from parking.

• Codes and details for booking access via Voyage Control are detailed at bottom of this page. 

• We are in the SOUTH side halls, access to halls for vehicles is through the Excel Traffic Office, Sandstone Lane, E16 1FR via Royal Albert Way

• Map - https://www.excel.london/uploads/excel-24_campus-travel-map_sep24.jpg

• We will be inviting vehicles to queue in the adjacent hall from after 16:00 to allow a faster break down after we close at 17:00.

• We marshal traffic in set up and break down, and run a one way system. This has proven to be the fastest way to achieve breakdown for all. 

• Please be patient and obey our marshal directions

• Pedestrian access is from the public boulevard via the Exhibitor Door for Hall S13

Parking

• Pre-booking is the only way to guarantee a space in the car park at the venue. Book here.

• There is no special ‘Salute’ event parking option: just pick dates /times and then on next page pick appropriate ‘Non Event Parking‘, ‘Non-Event Parking - Blue Badge Parking’ or ‘Non-Event Parking - Over Height’ options.

• We have no say on distance from allocated parking to the show floor, be aware it can be  somewhat of a walk. 

• We don’t the control parking sysyem - please refer all issues to Excel Parking.

Free Parking  

• Clubs will receive an promotional code to book parking for one vehicle for free.

• Once you have your code then  Book here. On page where you enter vehicle details , enter code in ‘promo code’ as required.

Deliveries, Couriers, Freight Forwarding 

• Warlords will not sign for deliveries – you must be present

• It follows that you can only book deliveries for between 1300-1630 on the Friday or 0700-0930 on the Saturday and only if you have staff on stand.

• Excel can provide a freight forwarding service (https://www.excel.london/faqs/logistics-services) but same limit on hours applies to that service 

Power

• There are no power sockets available in the show unless you specifically booked one.

WiFi

• The free Excel site wifi has been found  to be good enough in previous years for most vendor activity.

• The Warlords have no responsibility for the provision of that service.

• Excel can provide dedicated/high volume links as required: https://www.excel.london/exhibitor/venue-services/it

Setup of Stands

• As described in booking manual the stands are not marked out on the floor

• The positioning of tables and the temporary walls show the stand positions

• Stand and games spaces will be labelled 

• On arrival and before set up ensure you have the right space and ideal engage with neighbours on boundaries.

• If you have surplus tables please fold and return to table stores in hall corners .

• If you are short of what requested, please obtain from corner table stores: trade stands may have no more than TWO tables per 6’ of stand width.

• We are flexible on set up within your area  but – especially for 6’ stands – please be aware of how customer circulation (with big back packs) may affect your neighbours.  

• Any issues please speak to a Warlord volunteer

Rubbish

• You are expected to please backload surplus packaging, pallets, and other stand rubbish on to your vehicles and remove from the site.

• We are charged for excess rubbish, be that in the commercial wheelie bins available or left on the floor, and we will recharge that to exhibitors where we can identify offenders.

• The small round plastic bins are for customer waste only.

Voyage Control - To bring a vehicle into the hall…

• We do not control this system, system issues should be reported to Excel

• PLEASE read these instructions with care before you book….

• Go to - https://excellondon.voyagecontrol.com/dashboard/welcome/

• Click ‘make a booking’

• Select Event = Salute 52

• Select User Type =- ‘Exhibitor - all rows’

• Date: you will need to book seperately for each vehicle for each day (Saturday -0700-0930 - and/or Friday 1230-1630) you want access for set up.

• Access point: select lorry door as follows (eg if your Stand ref is TA02 you are in row A , if GM21 you are in row M):

  Exhibitors  Row A-C - S16

  Exhibitors  Row D-G - S15

  Exhibitors  Row S & H-K - S12

  Exhibitors  L-M - S11

• Select Vehicle Type

• Select Time Slot - Between 1230* and 1630 on Friday only, Between 0700 and 0930 on Saturday only.

  *as we may get you in before 1300..

  IMPORTANT - the system is not built for what we do. You may not be able to book your prefered eg 0700 slot: ignore and book earliest slot you can, we will still get you in ASAP. Also ignore any ‘out in 15 mins’ requirements, though do please unload and remove vehicle ASAP.

• On next page for your details, though it refers to ‘delivery’ this also means you droppimng at own stand.

• DO THIS AGAIN for getting back in to pack up/break down: BUT ALL to select door S18 and timings from 1600-1800 only.

• AGAIN- You may not be able to book your prefered eg 1600 slot: ignore and book closest slot you can, we will still get you in ASAP after 1600. .

• This is allows you to bring up a vehicle earlier and stack in the queue hall next to show to speed up break down.